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Your data room is an exclusive due diligence tool that offers organisation, structure and a user-friendly interface for a lengthy and complex process. In M&As and tenders, capital raisings, as well in other corporate events, a large number of documents need to be reviewed to make an informed decision. It takes a long time to go through all this information and directory it can be prone to errors.
There are many options that can make reviewing more efficient. One of the most helpful features is a powerful Q&A feature which allows you to add questions, comments, and answers in real-time for all documents in a data room. Other security features include fence view screen locking, screen locking, and encryption. These options will prevent unauthorized access, and reduce the chance that cyberattacks, or breaches could occur after sensitive data is removed from your firewall.
Another feature that is essential is the specific permission settings, which can be applied based on the role, folder and document level. It is possible to limit the viewing or downloading of spreadsheets to only certain users, and let them make notes.
If you need more advanced features, look for a provider that has customized security controls. For instance, iDeals allows you to add a custom watermark on all documents and configure a variety of user permissions including ‘view only’ modes fencing view block, screenshot blocking, remote wipe and up to eight levels of document access control. It also includes redaction and can be used in a variety of languages.